3 Ways to Take Attendance in Teams

Published by TheJenalleeShow on

Are you looking for efficient ways to take attendance in Microsoft Teams? Well… you have come to the right place!

3 easy ways to take attendance in Teams:

  1. Microsoft Forms
  2. Teams Post Reply
  3. Insights

In this blog, we will do our best to explain each option. We encourage you to select the method that works best for you. Each option we will be explaining was discovered through exploring ideas and trial and error. Remember the beauty of learning and growing together is building upon each other’s ideas! We can’t wait to see how you utilize Teams to take attendance.

Alright, let’s dive in..

#1 Microsoft Forms

We love Microsoft Forms! Forms are efficient, easy to use, they are located in your Microsoft 365 account, and they work seamlessly with Teams. There are a few ways you can utilize Forms within Teams to take attendance:

  • as a top tab in a channel
  • as a post
  • as a recurring post

As a Top Tab in a Channel

One of the things we love about Teams is the ability to add apps from the top tab in the We Space. There are a ton of different apps you can add! A few of our favorites include Forms, OneNote, Word, and a Website. Not only that, each channel’s top tab is unique offering you the ability to add customized tabs to fit the content of the channel.

So why not add a top tab with a Microsoft Form for students to mark their attendance each day?

Better yet, why not create a Teams channel for attendance and customize the channel just for attendance? Students will know exactly where to go everyday, and their form will be on the top tab, embedded into Teams!

So how do we do this?

  1. Create a Form in Microsoft 365 for taking attendance
  2. Create a channel in Teams for attendance
  3. Click the plus button at the top of the attendance channel and add either Forms or a Website
    • Forms tab – select the Form from your pre-created Forms list
    • Website – Click the share button at the top of your form, copy the link for only people in my organization, click copy. In Teams select website from the top tab, paste the Forms link.

Create a Teams Post with the Form

Another way to utilize Forms within Teams to take attendance is through a post. Once again, we suggest creating a channel for attendance then creating a post (we like announcements the best) and then hyperlink a Form into the post.

An Announcement makes the post stand out with a bold banner across the top and you can mark it as important. This is a great way to draw attention to a post. Need to know how to create a post? Check out this episode of the Jenallee Show for 5 tips for creating announcements in Teams.

Creating a Recurring Post with Microsoft Flow

Creating a top tab with a Form or creating a Post with a Form are both great ways to take attendance, but what about making things a little smoother by setting up a Flow?

Flow automates actions within Microsoft applications. What makes Flow important for attendance? Well… we can automate these Forms posts! Whoop! So that means we can set up a flow to automatically post the Attendance Form link every day within the Attendance channel. 💥Boom💥 So this means each day, all I have to do as a teacher is simply check my Microsoft Form to see the responses from the day. Oh yeah! We love efficient operations within the classroom and we think that utilizing Flow is a great option for attendance.

Okay so if you are like us, Flow looks scary and hard. No need to fear, we have created a quick video to walk you through creating a Flow in minutes to automatically post an attendance check each day. Check out this episode of the Jenallee Show to learn how 👇

#2 Create a Post

Now that we have looked at Forms, let’s take a look at utilizing Posts in Teams. A fun and engaging way to take attendance is through Teams Posts. Create a post (as you know we love announcements) and ask a question for the day, allow students to respond with a fun gif or emoji. What a great way to build community, do a quick SEL check, and encourage communication 👉 all while just taking attendance.

We do believe this is initially the easiest way to take attendance, however in the long run this could be the most time consuming way to take attendance. Each day you will easily create a post, then you will need to review the responses to take attendance. You can totally take attendance this way, however you might want to consider our third suggestion, Insights.

#3 Insights

As we mentioned above, creating a post is probably the easiest way to take attendance, however, it requires the most amount of work in the end. Well, Insights is here to save the day. Why not create a post, ask students to respond with emoji’s or gifs, and then simply check Insights to receive data and get a quick glance at the numbers?

Insights offers you the ability to see if students have commented on the post with a quick glance or even download the Excel document and view the data.

We hope that one of these options will help you take attendance with ease during remote learning with Microsoft Teams. Let us know if you have a suggestion of another way to take attendance in Teams!

Connect with Jenallee


Jeni Long and Sallee Clark are Instructional Technologists with Eagle Mountain Saginaw ISD. This dynamic duo, known as #Jenallee, is passionate about technology integration and making learning accessible & fun for all! Between the two of them, they have presented across the 26 schools in their district, at their Regional Education Service Center, FETC, TCEA, TCEA for Tots, & Central America. They are both MIE Experts, MIE Trainers, Ed to the Max Consultants, and Flipgrid Ambassadors. Jeni has served in education for 20 years as a 6th grade Math Teacher, 7-12 ELA Curriculum Specialist, Technology Integration Specialist and a Science Curriculum Specialist. Sallee has served in education for 14 years as a Pre-Kindergarten teacher, Elementary Librarian, K-12 District Librarian, & Instructional Technologist.


Mazen · July 3, 2021 at 10:06 am

thank you for your informative article.
But if I have a large class in a group on teams. Is it possible to list the name of students not attending the class !!!

    TheJenalleeShow · July 3, 2021 at 10:19 am

    Take a look at Insights in Teams. It has improved so much and you can get a lot of great data from it.

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